Applicant Tracking FAQ’s for Internal Users (Hiring managers)

Applicant Tracking FAQ’s for Internal Users (Hiring managers)

Office Hours:
Monday-Friday 8am - 4:30pm
Address:
Cardiac Center
3006 Webster St.
Phone: 402.280.2709  
For general HR questions: humanresources@creighton.edu
For benefit questions: benefits@creighton.edu

Why are we changing to a new job site?

Why are we changing to a new job site?

The University started using PeopleAdmin in 2004. Since then, the University's needs have outgrown PeopleAdmin and the hiring model it supports. The new applicant tracking system which is called Taleo is a system trusted by many large businesses and universities alike, and it gives us access to a model and to tools that help us stay on the cutting edge of Talent Management.

The new systems and guidelines we'll put into place will help us find quality employees more consistently. The process of posting a job to our new careers website will be standardized, and job posts will be strategically written to draw the most talented candidates to the university. The system will be streamlined, so the time it takes a candidate to apply will be much shorter than it is today.

What’s in it for me as a Hiring Manager?

What’s in it for me as a Hiring Manager?

This system brings with it many tools that will make our lives easier. Here are just a few:

  • You will be able to see at the dashboard what stages your candidates are in.
  • The system has auto-generated messages that will keep the candidate engaged and informed.
  • Social sourcing will allow us to reach candidates that we weren’t able to reach before.

To accomplish this, we're going to give you everything you need to learn the new system

When is the new system Launching?

When is the new system Launching?

The new applicant tracking system is slated to launch October 2, 2017.

What will happen to my People Admin Postings?

What will happen to my People Admin Postings?

Many of you have already posted positions to PeopleAdmin that are actively collecting candidates. Positions will be closed in PeopleAdmin and for those that are still in active recruitment will be re-posted in the new system. Please work with your HR Generalist for specific details around your position.

Will I have the same role in the new applicant tracking system as I did in People Admin?

Will I have the same role in the new applicant tracking system as I did in People Admin?

You will be assigned a single role in the new system based on what tasks you can complete. You will be given a profile in the system that has the most available actions.

Will I have to create a new account as either candidate or hiring manager?

Will I have to create a new account as either candidate or hiring manager?

Yes, if you are an internal candidate you will need to create a new account using single sign on and create a new application. For hiring managers access will be assigned.

Will I be able to review both internal and external candidates that apply to my open positions?

Will I be able to review both internal and external candidates that apply to my open positions?

As a hiring manager, you will have access to both internal and external candidates.

What is Candidate Selection Workflow (CSW)? What does each step/status mean?

What is Candidate Selection Workflow (CSW)? What does each step/status mean?

Candidate Selection Workflow (CSW) represents the process for managing applicants within a requisition. “Steps” represents the various steps in the hiring process. Status reflects the current status of each applicant within the steps.

How do I move my candidates to the next steps?

How do I move my candidates to the next steps?

Click on the candidate’s name under requisition tab – this will take you to the candidate record. Under more actions, choose change step/status and choose the next step and/or status, as appropriate.

Will I be timed out if I leave the system?

Will I be timed out if I leave the system?

Yes, the application is set to log out users after 30 minutes of inactivity.

Can I use the application on an iPhone, iPad, or other mobile device?

Can I use the application on an iPhone, iPad, or other mobile device?

Applicants may apply for a position using a mobile device.

Is there a preferred browser?

Is there a preferred browser?

Yes, in order to have the best possible experience with the myHR product, we recommend using one of the following:

  • Google Chrome (version 56 or greater)
  • Firefox v52 ESR or greater
  • Internet Explorer v11

We understand that some of you have other Creighton applications that rely on older browser versions so be sure to verify that you don’t have any dependencies that would prevent you from installing a more current version. The service desk can assist you with any browser installation.