- In order to expedite the moving process, University Moving Services (UMS) requests that your department accomplishes the following PRIOR to the arrival of the moving crew.
- Purge files - - - Note: department copies of DPR?s, TER?s and invoices can be thrown out after six (6) months to a year from date of issue. The Controller?s Office has the original that is kept for seven (7) years.
- Consolidate records
- Use up inventory
- Survey existing furniture and storage
- Identify what needs to go to new space
- Identify what can be returned to the University for re-allocation
- Identify what can be disposed of
- All file cabinets MUST be empty to be moved. Be sure to lock them and remove the keys.
- All desk, storage cabinets, bookcases, credenzas, etc. must be empty to be moved. Be sure to lock them and remove the keys.
- Leave monitor and CPU on desk, use blue tape and mark your name and room number.
- Put all computer accessories in blue recycling bin. Mark with name and room number.
- In some cases, such as large copiers still under warranty, the supplier IS REQUIRED to handle the relocation to avoid warranty issues. It is your department's responsibility to contact the supplier and arrange the move. In some cases there may be a charge for this service from the supplier.
- If damage occurs because of failure to properly prepare the product for moving it IS NOT the responsibility of the mover, either internal or external.
- If items are to be anchored or detached from the structure of the building, this must be identified so Facilities Management personnel can approve and assists with the plan. This may necessitate your department submitting a work order to the Facilities Management department via their website http://www.creighton.edu/Facility/ or by contacting Facilities Management at 280- 2780.
Boxes:
- When you acquire boxes yourself for packing, be sure they are sturdy and not too large. Remember people have to lift and move each item, the weight limit per box is NOT TO EXCEED 50 lbs.
Tagging:
- All boxes must be tagged with blue tape indicating the person's name and the NEW room numbers or space that they are assigned to in the NEW location.
Ex: Jill Smith ABC Department Room 103
Packing:
- When packing the boxes be sure to use adequate packing materials.
- The weight limit per box is NOT TO EXCEED 50 lbs. Failure to adhere to the fifty (50) pound weight limit could result in your being asked to re-pack any box that does not comply.
- If the box needs special handling it should be set apart from the rest of the boxes clearly marked and identified to the movers.
- Only two personal boxes per person.
- If the items are personal property it is recommended you move the items yourself, especially artwork, framed pictures, figurines, plants, etc.
The following items are strictly the responsibility of the relocating department:
All fixed assets with a unit purchase cost of $5,000 or more are tagged with a University identification number.